Civil engineers have an incredibly important role in society, as the profession is responsible for designing, constructing, and maintaining public and private infrastructure, requiring immense problem-solving, creativity, and technical skills.
On a daily basis, civil engineers may analyze long-range plans, survey reports, maps, and other data to plan and design projects, as well as inspecting sites to monitor progress and ensure conformance to safety or sanitation standards, all while managing the activities of a team of engineers, surveyors and other professionals in order to complete projects.
As a civil engineering firm, you know the importance of tracking employee time and expenses accurately and efficiently, especially while onsite and away from a traditional office setup. With the right timesheet software, you can save time and money, increase your productivity and accuracy, and stay compliant with labor laws.
But with so many timesheet software vendors available, how do you know which one is right for you?
Here, we will explore the Top 3 things civil engineering firms should look for when selecting a timesheet software vendor. We will also provide an in-depth look at a time and expense tracking software that syncs with QuickBooks Desktop and QuickBooks Online and enables employees to enter time and expenses from their PCs, Macs, and iPhone and Android devices.
With this software, civil engineering firms can save time and money while maintaining efficiency when on project sites.
The Importance of Timesheets
When it comes to civil engineering firms, timesheets are essential for tracking employee time and ensuring compliance with labor laws.
Additionally, timesheets provide employers with critical data for making decisions about profitability, such as the cost of labor, productivity of employees and real-time campaign tracking.
Furthermore, timesheets can help civil engineering firms manage their workforce by providing detailed data about employee hours worked and tasks completed, enabling employers to better allocate resources and track productivity.
What to Look for When Selecting a Timesheet Software Vendor
When selecting a timesheet software vendor, there are certain features and capabilities you should consider ensuring that you have the right tool for your business.
The first thing to look for is compatibility & integration capabilities. You want to make sure that the software is compatible with your existing systems and technology, such as QuickBooks Desktop and QuickBooks Online.
This way, you can easily sync data between applications and ensure accuracy. This allows for seamless data transfer between applications, making it easier to manage your finances and stay compliant with labor laws.
Second, consider accessibility and scalability. With a cloud-based solution, employees can access their timesheets from any device—PCs, Macs, iPhones or Android devices—and they can be scaled up or down depending on the size of your workforce or specific project needs.
Finally, look for customization options. You want to make sure that the software can set up custom approval workflows so that you can track time effectively and efficiently according to your specific needs. Some time and expense tracking software companies enable these crucial customization capabilities and are thus a better fit for civil engineering firms.
Payroll and Accounting Software Integration
For a civil engineering firm, it is crucial that the finance system of record, such as QuickBooks, is always in sync with the firm's time and expense management software. Syncing with QuickBooks is relatively simple and can be done by following the instructions in the QuickBooks App Store or website.
The types of data that can be synced include timesheets, expense tracking data, classes, customers, jobs, services, etc. Data can be synced automatically, meaning that every time data is entered it is instantly synced with QuickBooks.
The benefits of syncing with QuickBooks include ease of adding, editing, and approving time entries; simple employee permission management; and access to time and expense tracking from any device. Some additional setup is possible after syncing with QuickBooks, such as setting up user accounts and assigning user permissions, associating them with QuickBooks employee or contractor records, as well as setting up classes and other settings.
Saving Time & Money
By using time and expense tracking software, civil engineering firms can save time and money. With Minute7, a QuickBooks-certified Time Tracking and Expense Reporting solution, businesses can easily track employee time and expenses, providing transparency and insights into where time and money is being spent.
This allows users to make better decisions and be more efficient with their time, leading to a more sustainable lifestyle.
Debbie Sabin is an accomplished professional with extensive experience in time and attendance solutions. As one of the founders of both Hour Timesheet and Clockwise, she has built a reputation for creating innovative and user-friendly tools that help businesses streamline timekeeping, payroll and invoicing processes.
With a background in business administration and project management, Debbie has always had a passion for finding ways to improve workflow processes and increase productivity. This drive led her to establish Hour Timesheet, a company specializing in time tracking software that simplifies timekeeping and enhances overall workforce management.
Under Debbie's leadership, Hour Timesheet has grown into a highly regarded provider of time tracking solutions for businesses of all sizes. The company's flagship product, a cloud-based timesheet system, offers a seamless and intuitive experience for both employees and managers.
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